How does the GDPR regulate the rights and obligations of associations? Are you currently on the board of an organisation? Are you maybe a member? Does the term “data protection” mean anything to you in this context?
Regardless, of whether you are a member of a board or a player of a club, you should be informed about the GDPR guidelines and about your rights.
If this is not yet the case, the following article will help you to get more clarity on this context.
Data protection refers to the protection of people whose personal data is collected and used. Moreover, this is based on the principle that each person should decide to whom to disclose which kind of data. This is also an obligation for clubs and associations.
This refers to all data that can be associated in any way with a single natural person. For example, referring to a list of members, seen as this already contains personal data. Furthermore, this includes name, age, marital status, postal address, e-mail address, account and credit card number, player and health data, certificates, pictures, etc. In the end, almost any type of storage is personal data.
According to the GDPR, technical and organisational measures must enable the following for the group of people whose data are processed. These people must:
The following infographic shows the nine principles that you should absolutely pay attention to in your club!
Consent must be given in an understandable and easily accessible form in clear and simple language (Article 7 GDPR).
We at Clubee have already dealt with this topic in the past. It is an extremely important matter to our clubs. For this reason, we make sure that everything is compliant when using our software.
All necessary functions are available in our system to carry out erasures by the regulations. Therefore, through our export functionality, the organisation can delete all data about a member in case of such a request. The app deletes the personal data, and the person remains in the archive of the organisation.
With Clubee, we offer an alternative to your association so that the administrators can manage their club members well-structured and GDPR compliant!
We support the opt-in procedure and allow the opt-out procedure. Operators of the Clubee websites can obtain data using contact forms that can be provided on the website in compliance with the GDPR. Members and website visitors are allowed to deactivate any kind of email from the association, for example, the association’s newsletter, at any time.
By deactivating these emails/newsletters as an association member, this member is still in the database, allowing this person to continue receiving invoices and other important information from the association.
We hope that this article has helped to give you a little assistance and that we have been able to give you an understanding of this topic, which is still quite unclear in some cases! Clubee sees itself as a technical partner of associations and helps them to digitalize and better organize themselves.
You can find our own data protection declarations and terms and conditions here: