How does the GDPR regulate the rights and obligations of associations? Are you currently on the board of an organisation? Are you maybe a member? Does the term “data protection” mean anything to you in this context?
Regardless, of whether you are a member of a board or a player of a club, you should be informed about the GDPR guidelines and about your rights.
If this is not yet the case, the following article will help you to get more clarity on this context.
What does data protection mean according to the GDPR?
Data protection refers to the protection of people whose personal data is collected and used. Moreover, this is based on the principle that each person should decide to whom to disclose which kind of data. This is also an obligation for clubs and associations.
What is personal data for Association?
This refers to all data that can be associated in any way with a single natural person. For example, referring to a list of members, seen as this already contains personal data. Furthermore, this includes name, age, marital status, postal address, e-mail address, account and credit card number, player and health data, certificates, pictures, etc. In the end, almost any type of storage is personal data.
What rights do the persons whose data are processed have?
According to the GDPR, technical and organisational measures must enable the following for the group of people whose data are processed. These people must:
- Be able to give their consent
- Be able to enter an objection
- Have the guarantee of being able to request access to the data
- Be able to inquire about the intended use
- Be allowed to correct or delete the data
What principles should you adhere to in your club?
The following infographic shows the nine principles that you should absolutely pay attention to in your club!
Consent must be given in an understandable and easily accessible form in clear and simple language (Article 7 GDPR).
The GDPR and Clubee
We at Clubee have already dealt with this topic in the past. It is an extremely important matter to our clubs. For this reason, we make sure that everything is compliant when using our software.
We handle the data transferred to us with confidence and responsibility. We observe the legal provisions on data protection and in particular the General Data Protection Regulation (GDPR).Accordingly, Clubee will collect personal data only if, and to the extent, that the clubs themselves provide us with their information. We want to offer organisations and its members a safe, smooth, efficient, and personal user experience.
What does Clubee offer to Associations?
Erasure
All necessary functions are available in our system to carry out erasures by the regulations. Therefore, through our export functionality, the organisation can delete all data about a member in case of such a request. The app deletes the personal data, and the person remains in the archive of the organisation.
Opt-in and Opt-out
We support the opt-in procedure and allow the opt-out procedure. Operators of the Clubee websites can obtain data using contact forms that can be provided on the website in compliance with the GDPR. Members and website visitors are allowed to deactivate any kind of email from the association, for example, the association’s newsletter, at any time.
By deactivating these emails/newsletters as an association member, this member is still in the database, allowing this person to continue receiving invoices and other important information from the association.
We hope that this article has helped to give you a little assistance and that we have been able to give you an understanding of this topic, which is still quite unclear in some cases! Clubee sees itself as a technical partner of associations and helps them to digitalize and better organize themselves.
You can find our own data protection declarations and terms and conditions here: